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Practical trade guidance

Better information supports a better supply discussion.

Use these short guides to prepare a clearer buying enquiry and identify the commercial, transport and document details that should be confirmed for each programme.

Buyer briefing

How to prepare a useful B2B produce RFQ

A useful enquiry gives both sides enough information to discuss an appropriate product and shipment plan. It does not need to be long, but it should make the commercial requirement clear.

Start a Buyer RFQBrowse FruitsBrowse Vegetables
  • Product & specificationState the product, variety, grade or class, size or count, and any colour, maturity or presentation requirement.
  • Volume & frequencyGive the target quantity and whether the requirement is a spot purchase or a repeat programme.
  • PackingDescribe the preferred carton, pack format and net weight where these are already defined.
  • Origin & timingShare any origin preference and the required shipment or delivery window.
  • DestinationName the destination country and port or airport where relevant.
  • DocumentsIdentify any buyer or destination-specific documents that must be discussed before quotation.

Availability, specification and commercial terms are confirmed for each quotation.

Shipment planning

Questions to discuss when planning air or sea transport

The transport method should be discussed as part of the full product programme. Product condition, order size, packing, destination and required timing all affect the conversation.

Discuss a ShipmentBrowse Meat
  • Product conditionConfirm whether the product is intended to ship fresh, chilled or frozen, as applicable.
  • Required timingShare the target shipment and delivery window rather than assuming a transport method.
  • Order volumeState the quantity, buying frequency and whether consolidation is being considered.
  • Packing & handlingClarify the pack format and any handling or temperature requirements to be discussed.
  • Destination pointIdentify the destination port or airport and any known receiving constraints.
  • Commercial comparisonAsk for the available programme and terms for the relevant mode before making a decision.

Fresh & Best confirms the available transport option and shipment terms against the specific product, origin, volume and destination.

Documentation discussion

Shipment documents to confirm for produce and meat

Document requirements should be discussed for each quotation. The exact set depends on the product, origin, destination and agreed transport mode.

Core commercial documents

Commercial invoice, packing list and Certificate of Origin (COO).

Product-specific documents

Phytosanitary certificate for produce and Halal certificate for meat, where applicable to the agreed shipment.

Transport documents

Air Waybill (AWB), Sea Waybill or Bill of Lading according to the confirmed transport mode and shipment arrangement.

This is a practical discussion guide, not a complete regulatory checklist. Document availability and destination-specific requirements are confirmed with each quotation.

Include Document Needs in Your RFQExplore ProduceExplore Meat

Turn the guidance into a clear enquiry.

Share your product, specification, volume, destination and timing so our team can discuss the next step with you.

Request a Supply Quote